January 10, 2004
The purpose of this policy to comply with the provisions of Federal Bill C6, Personal Information Protection and Electronic Documents Act.
What is personal information?
For the purposes of the privacy legislation, Bill C6, “personal information” is defined as any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs (e.g. religion or political affiliation), as well as facts about, or related to, the individual.
There are exceptions: business contact information and certain publicly available information, such as names, designations, addresses and telephone numbers (as published in telephone directories) are not considered personal information. Where an individual uses his or her home contact information as business contact information, the contact information provided is regarded as business contact information and is not subject to protection as personal information. For the purposes of this policy, the address you provide CAPO will be considered as your business contact information.
Protecting Your Personal Information
Certain processes exist where we may collect personal information such as membership renewals and event registrations. CAPO collects no personal information about you unless you choose to provide that information to us. Any personally identifiable data is stored securely and used only for which it is provided to us.
The information you provide to CAPO allows the association to fulfill your benefits of membership and inform you about association programs and initiatives. By becoming a member you are giving CAPO permission to contact you by way of the information you provide. Our renewal forms and membership applications outline options for communication preferences.
Aggregate Data CAPO may share aggregate data about the composition of our membership – but not individual data. This information is used to better understand the associations’ membership.
CAPO Website The operating system for the CAPO website may automatically record some general information about your visit, such as:
- The Internet domain for your Internet service provider, such as “company.com” or “service.ca” and the IP address of the computer accessing the website, such as “ppp-55”;
- The type of browser (such as “Netscape version x” or “Internet Explorer version x”) you are using;
- The type of operating system you are using (such as Macintosh, Unix, or Windows);
- The date and time you visit our site and the web pages that you visit on our site, along with the address of the previous website you were visiting, if you linked to us from another website.
- If you are logged into this site, your user name will be recorded along with the date and time of your visit, which pages you viewed, etc. CAPO uses this information for statistical analysis, to help us make our site more useful to visitors. We may disclose this information in aggregate only to third parties such as sponsors, clients or advertisers and/or use it for auditing purposes.
- The CAPO website may use “cookies” that identify you as a return visitor. A cookie is a piece of data that a website can send to your browser, which may then store the cookie on your hard drive. So, when you come back to visit CAPO’s website again, information can be tailored to suit your individual preferences. The goal is to save you time and provide you with a more meaningful visit and to measure website activity. Browsers such as Netscape allow you to disable cookie collection if you wish, or inform you when a cookie is being stored on your hard drive.
Canadian Association of Psychosocial Oncology
189 Queen Street East, Suite 1
Toronto, ON M5A 1S2